View and manage OneDrive version history

OneDrive for Business

Lesson 6/10

In this lesson, you’ll learn how to find and use version history for files in OneDrive for Business. You can access version history multiple ways, and you can view, restore, or delete any particular version.


Access version history

You can get to a file’s version history in one of two places: either from the file’s menu (ellipsis or select and use the ribbon), or from within the document itself (click on the title in the title bar and choose Version History).

From outside the document (so using a file’s menu via the ellipsis or selection), Version history shows you last modifier, a timestamp, version number, and allows you to open each version independently in the desktop app (whether it is Word, Excel, or PowerPoint).

From inside the document (you’ve opened it), Version History shows you when there were multiple co-authors (so not just one of the last modifiers, but all involved), and you can quickly click from one version to the next to preview it without having to open and close each one.

Open, restore, or delete a version

From outside a document, you can open, restore, or delete a version using that version’s ellipsis. If you restore a version, it copies the selected version as the latest version and doesn’t not affect previous numbering. If you delete a version, it goes to the site recycle bin (where you may wish to delete it again).

From inside a document, you can switch between all versions within the active tab, restore a version, or save a version as a separate file. You can’t, however, delete a version from within the document. You must do this from OneDrive (ellipsis > Version history).

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